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Intrastat reporting: How to track trade within the european union with simplified procedures

Intrastat reporting is a key tool for collecting data on trade in goods between european union member states. This system replaces customs declarations for goods crossing borders within the European Union, allowing companies to simplify the process of reporting trade flows. Read on to learn more about intrastat reporting obligations, the information that must be reported, and the benefits this system can bring to your business.

Everything you need to know about intrastat reporting within the EU

Intrastat reporting is a system for collecting statistical data on trade in goods between european union (eu) member states. It records the movement of goods across eu borders, and the data is crucial for analyzing trade flows and forming economic policies.

What is intrastat?

Intrastat is a statistical system that replaces customs declarations for trade within the eu. When the single market was established in 1993, customs borders within the eu were removed, leading to the creation of intrastat to monitor trade between member states.
It covers goods moving between eu member states, including dispatches (exports) and arrivals (imports).

Companies involved in trade of goods between EU member states whose trade value exceeds a certain threshold are required to submit intrastat reports. Thresholds vary by country and may change from year to year.
Typically, thresholds are defined for dispatches and arrivals, and if a company exceeds these thresholds, it is required to submit intrastat reports.

  • Goods data: Product description, tariff number according to the combined nomenclature (cn code), weight or quantity, value of goods, and nature of the transaction (e.g., sale, return of goods).
  • Country of origin and destination: The country from which the goods come or to which they are sent.
  • Delivery terms: According to incoterms (e.g., fob, cif), indicating which costs are included in the reported value of the goods.
  • Mode of transport: Information about the mode of transport (e.g., road, sea, air transport).

Reports are submitted on a monthly basis, and submission deadlines may vary by country, but are usually by the 15th or 20th of the month for the previous month.
Delays in submitting reports or incorrect data reporting can result in fines or administrative sanctions.

  • Electronically: In most EU countries, including Croatia, reports are submitted electronically through systems established by national statistical services or customs administrations.
  • Automation: Companies often use software solutions that automatically generate intrastat reports based on data from business systems (erp).

Certain goods and transactions may be exempt from intrastat reporting, such as financial products, intellectual property, or specific goods that are not physically transported (e.g., electronic services).
There are special provisions for returned goods, goods passing through warehouses, and transactions such as leasing or rental.

  • Tracking trade flows: Enables monitoring of economic trends within the eu, which is essential for statistical and economic analyses.
  • Support for economic policy: The data is used to shape economic policies, calculate national accounts, and monitor external trade.
  • Simplification for companies: By removing customs formalities within the eu, the intrastat system allows for simpler tracking of goods movement.
  • Administrative burden for companies: Companies must regularly monitor and report data, requiring additional resources, especially for small businesses.
  • Data accuracy: Ensuring accurate data can be challenging, given the complexity of trade and various transaction terms.

The intrastat system is an important tool for collecting data on trade within the EU, and understanding and complying with its requirements is essential for companies involved in international trade.





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